There are two ways you can upload a link to our link database management tool.

First off, we are going to cover bulk upload, and afterward a manual (one by one) upload.

Bulk upload with CSV

It is very important to format your .CSV file correctly before importing it into Base - you can take a look at our example .CSV file here, or start a chat in-app with our support team if you need any help.

NOTE FOR ADMINS ONLY: It is very important that your existing database of links is imported first, as this is a one-time process that cannot be repeated. The links you import now will not be counted into automatic health checks and monthly subscription, but you will be able to manually check their health if needed and see if they are still alive.

*Required fields will be marked with an (R)

In the client (R) column, you are supposed to place the domain of your clients’ website. Without the https:// or www.

For example, if we’ve created a link for our other tool, Reportz, it would just be:

If you haven't added clients into Base yet, they will automatically be created once you upload your .CSV file. The number of clients you can have on your account is unlimited.

In the link (R) column, place the full URL on which the link toward your website is.

The date column should always be formatted this way “YYYY-MM-DD” and here you should select a date when the link was created. If you leave this field blank today’s date will be automatically filled.

The category (R) column must be filled with the category that already exists in your Base account.

These are the global categories that are currently available:







































real estate





social media








You are also able to add your own, custom categories on the Settings page of your account.

The tag column is optional, but you can use it for filtering out websites that cover more than one category (industry).

If a link has been paid for, in the price column insert how much did you pay for it. If it isn't a paid link, simply leave this field blank.

If a link has been paid for, in the currency column define which currency have you used for paying that link (EUR, USD, GBP, or AUD).

In the type (R) column, you should define the link type for the post.

These are the currently available link types:

  1. sponsorship/partnership

  2. infographic promotion

  3. content promotion

  4. editorial links

  5. local citation

  6. resource page

  7. republishing

  8. link insert

  9. scholarship

  10. submission

  11. guest post

  12. giveaway

  13. bookmark

  14. profile

  15. forum

  16. pr

In the location column, you can enter the country of the website where the link is published.

The following fields are related to the contact person for the domain.

In the contact_name you can enter the first or full name of the person with whom you’ve been in contact for the domain.

In the contact_email you can enter the email of the person you’ve been in contact with for the domain.

The note column can contain any additional information you find useful for that particular link.

The status (R) column should be defined by these four categories:

  1. Opportunity - you just found an interesting, relevant website for your client and you want to claim it, so your other colleagues won’t consider it for the same client

  2. Requested - you contacted the owner of the website and are waiting for his response)

  3. Pending - you arranged everything and are just waiting for the link to be published

  4. Confirmed - the link is live, and you’ve successfully created another link for yourself or your client

The user (R) column is used for defining which user has built the link. If you leave it blank your email will be automatically applied.

Please be sure to keep an eye out on how many users you have in your subscription plan, and not to add any users which you have already invited to Base.

The quality of the link is how a link should be rated. A link is rated on a scale of 1-5.

If you have custom fields on your account and you want to upload links to Base via CSV with custom fields data, you need to add those columns to your CSV template. The name of the column should be exactly the same as the name of the custom field, and you should input the values according to the link. Note that in the case of the checkbox custom field the True value should be 1, and the False value should be 0.

Manual Upload

Link information

Head over to the Add Link page and start by entering the URL* on which the link has been created.

- Afterward, select a Client* for whom the link has been created

- Select the Type* of the link (guest post, submission, resource page, forum, giveaway, etc (scroll above for a full list)

- Select the Status* of the link. In this step of the process, the link can’t be automatically added as a confirmed link*

- Add/select tags is optional but can be useful if you are creating a link on websites that account for more than one category (industry)

- Select a Link Date, here should be selected a date when the link has been created. This will always be auto-filled to show today’s date (optional)

- If a link has been paid for, in the Price field insert how much did you pay for it. If you haven’t paid for a link just leave this field blank.

- If a link has been paid for, in the Currency define which currency have you used for paying that link: EUR, USD, GBP, AUD.

- Select a Quality of the link on a scale from 1 to 5 (optional)

- Leave a Note which will be related to the whole domain on which the URL is at (optional)

Custom fields

If you have custom fields created on your account, you will see them all here and will be able to input data accordingly for the link.

Domain information

- Select and choose the Category/Niche* of the website on which the link has been created (scroll above for a full list)

- Select the Location of the domain (country) from which the website is from (optional)

- Contact Name and Contact Email fields should be filled with the contact data of the person with whom you’ve been in touch for getting a link on their website

When you’re finished with everything, click on the Add link button.

And you’re good to go! Congratulations, you’ve successfully added your first link!

*Important notice:

You can manually add your links as confirmed only after a certain client (domain) has already been added as an opportunity. This issue doesn’t occur if you’re doing a bulk upload.

If you want to learn how to search your link database read this article, and if you want to find out what all the columns and action buttons on your search page are, read this article.

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