Search page

Link Stats

DATA Filters

Search Field

Table with results

Row colors

Columns

Selection of links

Add link page

Group type

Upload links (CSV)

Manual link insert

Edit link

Link Opps / Opportunities

Reports page

Link Imports

Health Reports

Dynamics of automatic health checks

Status History

Additional Stats

Status DATA Filters

Organization page

Users

User roles

Teams

For Team Leaders only

Agencies

Clients

Base Chrome Extension

OPPS tab

LINKS tab

My Work page

Profile settings

Settings

Subscription

Blacklist

Spam

Role settings

Integrations

Custom Fields

Merge

Help

Definition: This feature displays the current statistics of links by status across the entire Base account, adjusted according to the filters selected. It provides a comprehensive overview of the links' performance and status, such as live, dead, dofollow, or nofollow.

This tool is essential for monitoring and managing the health and status of links, ensuring they contribute positively to SEO and digital marketing objectives.

The first part of the Search page presents the current statistics of links by status of the entire Base account in relation to the filters selected below.

Definition: These filters allow users to refine the list of results in the link table based on various criteria. Filters include date range, domain rating, organic traffic, spam factor, link category, type, user, client, link health, location, quality, status, acquisition, client range, approval, reported status, and more. They enable precise data segmentation and analysis, enhancing the ability to draw meaningful insights from link data.

The next section is the search filters (DATA Filters) through which the list of results in the link table is narrowed.

Filters can be related to the domain, to the link itself, to additional custom fields or other:

Definition: This field enables the filtering of results based on link titles, tags, and URLs. It determines which columns of data are searched for the entered term. Additionally, it includes options for filtering by short text custom fields, enhancing the search capability within the platform.

The number of results for the performed search is displayed at the beginning of the row. The maximum number of results is 1500 (and when there are more links in the database that correspond to the search).

Filters button to open and close all the filter options listed above.

"about" button gives the option to turn on or off the columns in the table of results (links). Custom fields will also appear here, if they have been added.

The Search field filters results according to link titles (title), tags (tags) and the url itself (url). One, two or all three options can be selected and this determines which columns of data will be searched for the entered term. If there are Short text custom fields on the account, they will also appear here and search and filtering of this Short text field will be enabled via Search.

If only the "url" filter is on, then the search is performed according to the prefix principle, ie only results where the link starts with the entered prefix are displayed.

In all cases, http://, https:// and www do not affect the search.

Next dropdown Show which determines the number of results per page.

And finally, the number of pages of results and the possibility of Jump with which one can go directly to a specific page.

Selecting the link: Allows users to download a CSV of selected links, recheck health status, add to opportunities, report, delete, or select other results.

Row colors: Indicate the status of links.

Light red and Blue links

Columns: Include various data points such as link ID, reported status, edit options, health status, client information, quality, price, expiration date, and more.

Selection of links: Allows users to download a CSV of selected links, recheck health status, add to opportunities, report, delete, or select other results.

Include various data points such as link ID, reported status, edit options, health status, client information, quality, price, expiration date, and more.

Definition: Allows users to download a CSV of selected links, recheck health status, add to opportunities, report, delete, or select other results.

After selecting one or more links on the Search page, the following options open:

Definition: This process involves adding a new link to the Base.me system, either manually or via CSV upload. It's crucial for expanding the database of links and tracking new opportunities or confirmed links.

NOTE: the link cannot be saved/added if a live link or opp with the same domain and from the same group of link types has already been added for the selected client.

Categorizes links based on their acquisition method or purpose, like editorial links, guest posts, sponsorships, infographics, content promotion, local citations, and more. This classification aids in organizing and managing links more effectively.

Also, all links added as opp's will be saved only as domains without any subpages that may be added as part of the link (if something needs to be emphasized at a particular opp, it can be written in the "Notes" field).

Upload Links (CSV): Enables bulk import of links using a CSV file format. It requires specific mandatory and optional columns for detailed link information, streamlining the process of adding multiple links simultaneously.

Via CSV, links can be imported in any status, where the CSV file should be in the format example.csv (image below).

Mandatory columns are marked with an asterisk "*" in the text.

Note: you can add categories here https://app.base.me/company/settings, and you can remove categories by merging them here https://app.base.me/merge.

Edit, add or remove them on this page: https://app.base.me/company/settings.

Note: if a user who is not an admin enters confirmed status, it will automatically be transferred to opp.

If the field is Numeric, enter a number (pay attention to whether there is a min/max limit), short text field - enter text up to 255 characters, Dropdown list - enter one of the custom predefined options, Checkbox (true/false) here for True value enters 1 and for False 0.

Important:

It is not possible to import blacklisted links (except admin), invalid links, links for clients not assigned to you, as well as links for clients on hold.

In cases where the link is on a subdomain of a domain, it is necessary to enter the entire subdomain as opp (blogspot, wordpress cases), so that we do not get a message for a specific client that the link already exists for that domain.

Definition: Involves adding individual links manually, filling in necessary information like link and domain data, and custom fields if any. It provides flexibility for adding links that may not be part of a bulk import.

In the second segment of the Add links page, there is a section where individual links can be added.

It is necessary to fill in all mandatory fields marked with an asterisk "*".

Explanations for all fields are identical to the above.

In the first part, fill in the data related to the link itself (picture above).

In the second part, fill in the data related to the domain (image below).

These fields will be prefilled if the link domain already exists in the database (automatically after entering the url). If the data exists, it can only be edited by the admin (category and location, the other two can be edited by anyone).

In case Custom fields have been added to the account, those fields will be found between the Link and Domain information segments. If one of the custom fields is mandatory, it will be marked with "*".

A mandatory step is to click on the Add link button, in order to save the link/s.

Definition: Allows modification of link details according to user roles, including manual health checks for confirmed links. This feature is essential for keeping link information up-to-date and accurate.

On the edit link page, which looks almost the same as the Add link page, it is possible to change the details of the link according to the user role (restrictions).

On the edit link page, there is also an option for Manual health check when the link is confirmed, where admins, in case of inadequate health of the link, can manually add status, attributes, as well as add target and anchor.

Definition: A form and search table for managing link opportunities, with rules and restrictions on adding new opportunities.

This tool is crucial for identifying and tracking potential link-building opportunities.

The upper part is a form for adding links (it works like a CSV upload, with the fact that the links are preselected for the client that is selected below the text box, a mandatory field).

It is important to emphasize that links added through this form will not have assigned tags, categories, etc. which needs to be added later.

Below is the same search table as from the SEARCH page, with the pre-set filter for users and status so that only the links of logged-in users with opportunity status are displayed.

When entering opps, it is important to know that it is not possible to add an opp if:

Note: you can see info about whether the opp was successfully added or not at Reports > Link imports, but the plan is to display it through in-app notifications at some point).

Definition: Comprises features like link imports and health reports, offering an overview of all link import activities and health check results. This section is vital for monitoring and analyzing the overall performance and status of links.

Definition: Displays a list of all link imports, providing details on successful and failed imports. This feature is key for tracking the import history and understanding the success rate of link additions.

This page shows a list of all imports (CSV upload and opps import).

Clicking on File name will display info about imported links and a list of links that were not imported, and for what reason (image below).

Definition: Shows all automatic and manual health checks conducted on links, including who performed them and the results. This section is essential for monitoring the health status of links over time.

All automatic and manual health checks can be seen on this page. You can see who did the health check, when, how many checks were used and whether there were any changes in the health of the link.

By clicking on the Report ID (opens in a new tab), you can see information about the links where there was a change in health.

Definition: Describes the schedule of automatic health checks conducted on links, including daily, weekly, monthly, quarterly, and yearly checks. Understanding this schedule is important for anticipating when links will be checked and ensuring their continued health.

Definition: Accessible by admins and clients to check the status history of links. This feature provides a historical view of a link's status changes, offering insights into its performance over time.

This page can only be accessed by admins and clients and is used to check the status of links.

Definition: Offers a graphical representation of the status of links over the last 30 days or a selected period. This visual tool aids in quickly understanding trends and patterns in link statuses.

By clicking on Additional Stats, you can see the graph for the last 30 days, the status of links by day (image below). If the period is changed through the Date range filter, the chart will change accordingly.

Definition: Filters used to narrow down the list of results in the link table based on criteria like archive date range, link date, expiration, client, and link status. These filters are crucial for drilling down into specific link data segments.

Clicking on the Filters button opens the search filters (DATA Filters), which narrow the list of results in the table of links below:

Definition: This section is for managing users, including adding new users, editing existing users, and assigning roles and teams. Effective user management is key to ensuring that the right people have access to the right tools and information.

Involves the management of user accounts, including role assignments and team affiliations. This feature is crucial for maintaining an organized user structure within the platform.

On this page it is possible to add new users. It is enough to enter the email * of the person, select the role -u* (the limitations of each role will be explained below) and eventually choose the team to which the user will belong (see the creation of teams in the Team section ).

The second part is a table, a list of all users on the account where you can see the name, email, role, team, when the user was added, as well as options for edit, archiving, restore and act as.

Clicking on edit

opens the Edit user page where it is possible to change all data (from the image below), as well as available columns (visible on search pages) and filters.

What is set at the user level has a higher priority than what is set at the role level. However, if roles are updated at the company (account) level, it will reset the settings at the user level.

By archiving,

we temporarily (or permanently) remove the user from the account and free up space for a new one, according to the selected subscription package.

Immediately after archiving, the Restore option appears,

with which we can reactivate a specific user if necessary (if there are free seats according to the selected subscription package).

The last option Act as

is only available to admins. By clicking on it, the admin enters the account of the specific user and everything he does, he does as that user.

Specifies the access and limitations of different user roles like Admin, Team Leader, User, Freelancer, and Client. Understanding and correctly assigning these roles is vital for effective platform management.

Admin has access to all options on the account.

Team Leader - does not have access to Status history within Reports. There is no access to account settings (Spam, Blacklist, Merge, Role settings, Integrations, Subscription). Also, the options report, edit, pause, delete, approve link on the search page, as well as download csv, are not available. The team leader can edit and delete his and his team's links that have not been reported.

On the Add link page, it cannot add Quality for the link (when creating the link, it can be updated later). Can't see link details on search pages.

In the upper right menu, he can access the Team settings pages, where he can edit his team (name, users and clients), as well as Team work, where he can open and view the details of the links of all his team members and rate the links of all team members.

User does not have access to Status history within Reports. There is no access to account settings (Spam, Blacklist, Merge, Role settings, Integrations, Subscription). Also, the options report, pause, approve link on the search page, as well as download csv, are not available. He can edit and delete his unreported ones.

Can't add Quality for link on Add link page. He cannot see link details on search pages (he can for all links of his team's clients).

Can't add confirmed status to link only on creation. Can update the link to confirmed status.

Freelancer does not see the Search page.

There is no access to Status history within Reports. There is no access to account settings (Spam, Blacklist, Merge, Role settings, Integrations, Subscription).

Can't add Quality for link on Add link page.

Can't add confirmed status to link only on creation. Can update the link to confirmed status.

The options report, pause, approve link on the opps page are not available to him. He can edit and delete his unreported ones.

The client sees only the Search page with results for the domain/s belonging to it. For them, the approval option is available in the table, he can also see Health and other columns, without the ability to see the details of the link, to change the quality or status.

He can see the Status History table for his links.

He has access to his profile with the ability to change his name, email and password.

Does not have access to the Chrome extension.

Allows for the creation and management of teams, assigning users and clients to specific teams. This feature facilitates better organization and collaboration within the platform.

In the first part of the Teams page, it is possible to create a new team.

In the second part of the page, there are the names of the teams that are on the account (only admin can see this). If a team leader is logged in, he sees the team he belongs to.

Clicking on the team name opens the team page (in a new tab) with a search table that has a predefined filter for team users:

Clicking on edit in the table opens the team edit page (picture below).

By clicking on delete next to the name of the user or client, one or the other is removed from the team (it is not deleted).

The team leader has the right to:

Note : Team settings and Team work cannot be in the navigation for a team leader who is not in any team.

A feature for managing agencies, including adding, editing, and assigning clients to agencies. It is essential for agencies to manage their client portfolios within the platform effectively.

On this page, you can add new agencies, as well as edit and delete existing ones (only the name can be edited).

The table shows how many active and inactive clients each agency has.

Through the Clients interface, the client is assigned to a specific agency.

Definition: Involves the management of client accounts, including adding new clients, setting reporting ranges, and assigning agencies and teams. This section is vital for keeping track of all client information and link-building activities.

Note: it is necessary to make a distinction between the client role (user) and the client domain for which the links are made. Clients are described in this segment, and client roles are described in the User roles segment (above).

In the first part of the Clients page, it is possible to add a new client.

Mandatory fields are Client website/domain* and Reporting range* (monthly or mid-monthly).

It is possible to assign Agency, Category, and Teams to the client, as well as whether links to the client will be approved or not by default.

Link's approval - everything is approved by default, and on the edit client page, you can set that future links for that client are not approved by default. In that case, the client (or admin) must approve the link in order for it to become confirmed.

The second part of the page is a table of clients, with columns to which agencies and categories they belong (if they are assigned to them), as well as the option to edit and delete.

The edit page looks the same as the part for adding a client, all options can be changed, and you must click on the Update client button.

Definition: An extension that facilitates the addition of links and management of opportunities directly from the browser. This tool enhances the ease and efficiency of using Base.me.

Everyone (except the Client role) can install on their Chrome browser from the Chrome web store.

After that, it will appear in the browser toolbar and the user needs to log in (in a new window) with his Base credentials and click on the green Authorize button.

A part of the Chrome Extension for managing opportunities, including adding new opps and checking domain status. This feature streamlines the process of identifying and managing link opportunities.

1. Open the desired site in a new tab.

2. It is necessary to first select the client for which you want to add an opp or to check availability and metrics.

3. Select the link type.

4. Select a category

5. If there are required custom fields on the account, they will also be seen here, and it will be necessary to fill them with appropriate data.

5. After that, under DOMAIN STATUS, you get the following info:

OPP - is the opp already taken on that site for the selected client

BLACKLISTED - is the site blacklisted

HAS CO LINKS - is there already a confirmed link

6. Domain rating, organic traffic and spam rating metrics can be obtained by clicking the button below DOMAIN INFO

5. By clicking the Add to Opps button, you add the selected site to your opps for the selected client.

Definition: Another feature of the Chrome Extension, allowing users to view and manage links associated with a specific domain. This tool is crucial for quick access to and management of domain-specific links.

Through this tab, you can get all your links that are not confirmed and are located on the given domain (input field).

Any URL/domain can be entered in the input field, and it is prefilled with the URL of the site you are on when opening the extension.

Clicking ' Get Base.me Data ' pulls and lists your links from the given domain for all clients, next to which there are buttons OP | RE | PE | CO through which you can update the status of the link.

Definition: A dashboard showing the user's progress chart, link statistics, and available actions based on their role. This personal dashboard is key for users to track their own performance and tasks.

By clicking on My Work in the menu, the page above is obtained.

Stats user link:

User's Progress Chart:

As well as a table with user links and all available options, columns and filters that user role has.

Definition: Where users can update their personal information like name, email, and password. Keeping this information up-to-date is important for maintaining secure and accurate user profiles.

On this page it is possible to change data: name, email, password. The role can only be changed by admin.

Definition: Admin-exclusive settings for managing the overall account configuration. This section is essential for admins to control and customize the platform settings.

By clicking on Settings (which can only be seen by admins) in the upper right menu, we get the following options:

Definition: Details about the different subscription packages offered by Base, including features and limits for each package. Understanding these options is important for choosing the right package for the user's needs.

At the very top of the page can be seen in order:

Subscription for Base works on a monthly or annual basis. By clicking on the toggle, it is possible to decide on one or another level of payment.

There are four packages:

*Health checks include automatic and manual link health checks. These checks are performed automatically according to the schedule described in the Dynamics of Automatic Health Checks segment. A manual health check can be done when the wrong health of a specific link is determined.

Only in the case of the Enterprise package, it is possible to purchase add-ons, namely:

Current price shows how much is currently being paid for a Base account.

New price is informative and shows what the price would be in accordance with the selected package and addons.

Definition: A feature for adding domains to a blacklist to prevent links from appearing on them. This tool is crucial for maintaining the quality and relevance of link-building efforts.

On the Blacklist page, it is possible to add all the domains on which we do not want links to appear.

Domains for the blacklist can be added via the CSV table or through the form on the page. If multiple domains are added through the form, it is necessary to separate them with a new line, a space or a comma.

Invalid domains will not be saved.

Definition: A page for setting spam factors and corresponding values at the account level. This feature is important for managing the risk of spam and ensuring the quality of links.

The spam page serves if the admin wants to set different spam factors by importance and corresponding values at the account level.

The factors for which it is possible to set importance and values in Base are:

Importance is determined on a scale of 0-5, where 0 is the least important and 5 the most important when determining Spam on the account.

values (Values) that can be edited as desired, as well as fixed (immutable).

When all factors are adjusted according to importance and values, it is necessary to click on the Update spam button at the bottom of the page.

Definition: Admin-specific settings to determine the visibility of columns and filters for different user roles. This feature is key for customizing the user experience and ensuring that users have access to the necessary information.

Only admins can see the role settings page. Using it, it is possible to set columns and filters that will be visible to different user roles: team leaders, users, freelancers and clients.

This setting applies to all search pages accessed by non-admins (search, opps, user page, client page, team page)

This same setting also exists on the edit user pages. What is set at the user level has a higher priority than what is set at the role level.

However, updating company-level role settings will reset user-level settings. For example, if only the columns for the team lead role are updated on the company role settings, then only the columns for those users who are team leads will be overwritten.

Displays available integrations for the Base account, such as with Ahrefs for additional link metrics. This section is vital for enhancing the platform's capabilities through external data sources.

The Integrations page displays all integrations with which it is possible to connect a Base account. Right now it's just Ahrefs. After authorization of the Ahrefs account, additional metrics for links (domain rating, organic traffic...) are displayed in Base.

Definition: Allows admins to add up to five custom fields for further use in filtering and viewing links. This feature provides flexibility and customization in managing link data.

Within the Custom Fields tab, it is possible to add additional fields (maximum 5) that can be further used for filtering and viewing links.

These fields may be required. In that case, when adding or editing a link, it is necessary to fill in this field.

Custom fields must have unique names.

Note: Mandatory custom fields will also appear in the Base extension, in order to add links with all necessary data. After adding the custom field, it is necessary to log out of the extension, and then log in again.

There are four types of custom fields available:

If this type of custom field is added and if the bulk links are added via CSV, it is necessary to enter 1 for True value and 0 for False.

Custom fields are visible in link tables, in search filters (all types except Short text, which can be searched via the search field above the link table).

The visibility of the custom field can also be limited according to the user role - visibility in the search table columns, as well as the visibility of the custom field filter.

Definition: Enables merging of clients or tags, consolidating links under selected existing clients or tags. This operation is irreversible and is crucial for maintaining a clean and organized database.

Merge clients: Allows merging of one or more clients into a selected existing client, transferring all their links to the selected client.

Merge tags: Deletes all tags from the "Tags to merge" field and replaces them with a tag from the "Tag into which to merge" field, automatically assigning it to all links of the previous tag.

Merge clients allow one or more clients to be merged into a selected existing client. This feature deletes all clients from the Clients to merge field and attaches all their links to the client from the Client into which to merge field. This operation is irreversible.

Merge tags deletes all tags from the Tags to merge field and replaces them with a tag from the Tag into which to merge field, which is automatically assigned to all links of the previous tag. This operation is irreversible.

Directs users to a database of help texts and support resources. This section is essential for providing users with guidance and assistance in using the platform.

Help in the lower left menu leads to the database of Help texts on Intercom.